What is a board meeting agenda?

A board meeting agenda acts as a roadmap for meeting organizers, providing an efficient way to navigate discussions and accomplish goals. It also serves as a protocol for the head of the board of directors by including an ordered list of issues, as well as the appointed members and their roles. 

Online tools, such as board of directors meeting agenda software, can save tons of time and capture the most important details of a meeting. A board meeting agenda tool can reduce the need for correspondence, sending emails, and sharing documents, ultimately boosting the efficiency of your organization’s board meeting from start to finish.

Correctly preparing an agenda for a board meeting ensures:

  • consideration and solution of urgent issues
  • access to relevant documents and reports
  • competent time allocation
  • a clear plan for discussion, minimizing time wasted

How to create an agenda for a board meeting 

Do you want to keep participants on task and capitalize on board meeting time? Learning how to create an agenda for a board meeting can help. Here are some best practices to consider:

  • Approve the purpose of the board meeting. The purpose of most board meetings is to make several decisions. But, agenda tasks can also include strategic planning, problem identification, task assignment, financial performance assessment, etc.
  • Choose specific topics to discuss. Without a detailed agenda for a board meeting, it’s easy to waste time on unnecessary issues. Decide which topics will be discussed ahead of time.
  • Identify a speaker for each of the agenda items. To ensure every item on your agenda for a board meeting is discussed adequately, identify a speaker for each topic and give him or her time to prepare.
  • Indicate the time frames for each agenda item. Keep the board meeting on task by determining beforehand the time that will be devoted to each topic.

Board meeting agenda templates

Looking for a board of directors meeting agenda template? You’ve come to the right place. Below you will find a board meeting agenda template you can use for your business

How to use a board meeting agenda for taking meeting minutes 

Meeting minutes help you get the most out of your board meeting agenda and not miss a beat. With a board meeting agenda, you can add minutes to each item, leave comments and assign tasks. As a result, by the end of the meeting, you will have a concise, well-ordered task and decision list.

When a meeting is finished you can share the minutes between all participants and link relevant documents — all with just a couple of clicks!

How does a virtual boardroom help create board meeting agenda templates?

To maximize the value of a meeting agenda, a virtual boardroom offers an agenda builder in template form. An easy-to-use, customizable board meeting agenda template can assist with assigning tasks, scheduling, sharing documents, and more.

An agenda builder helps to automate tasks that otherwise can be time-consuming while also optimizing preparation and meeting results in an organized way. Build your personal agenda from scratch or utilize a pre-built board of directors meeting agenda template to jump right in.

With this solution, you will get a multipurpose board meeting agenda template that can be customized to meet all your business needs:

  • build agendas from scratch
  • use pre-built board meeting agenda templates
  • create interactive PDF files
  • add documentation
  • record meeting audio
  • allocate time for the presentation

FAQ

How to prepare an agenda for a board meeting?

Begin by identifying the purpose of the meeting. Select key topics to discuss based on the central theme and assign a speaker to each topic. Ensure both old business and new business are covered. Finally, allocate a sufficient time frame for each presenter.

What to include in a board meeting agenda?

The basic elements of the meeting agenda are the date, time, and location of the meeting. Then, you need to list all the discussion topics in the order of their presentation and with the assigned time frames. Include the presenters’ names to ensure everyone is on the same page. Finalize the agenda with a time segment for final comments, action items assignment, and the next meeting’s date.

How to structure a board meeting?

Once the meeting is called to order, the chairman must approve the agenda items and the previous meeting’s minutes. After that, the meeting structure will follow this principle:

  • Executive directors and committee chairs present their reports
  • Old business discussions, such as ongoing projects or unresolved issues
  • New business proposals
  • Other business, including comments, appraisals, and announcements
  • Official adjournment.

What should always be on a meeting agenda?

A meeting agenda must always include priority discussion topics, speaker names, and allocated time frames. Using a digital agenda template can help ensure that all the necessary items are included.

What not to include in a meeting agenda?

The agenda does not include the names of all attendees, as this information is covered in the minutes.

Software with the best agenda builder