What is approval of agenda?

Definition

Approval of agenda means the formal acceptance of the proposed agenda for a board meeting. Before the meeting proceeds, the chairperson presents the agenda to attendees, who may approve it as-is or suggest changes. A motion is then made and seconded to officially adopt the agenda.

This process ensures all participants agree on the structure and topics to be discussed.

Why the agenda must be approved

Approving the agenda helps:

• Confirm meeting objectives and priorities
• Prevent off-topic discussions
• Ensure compliance with internal rules and procedures
• Give all board members a chance to suggest additions or changes

Approval also signals that the meeting is beginning in a structured and official manner.

How to say motion to approve agenda

The chair typically asks, “Can I get a motion to approve the agenda?”
Common responses include:

• “I move to approve the agenda as presented.”
• “I move to approve the agenda with the following changes…”
• “I second the motion.”

Once approved by majority vote, the agenda becomes the official outline for the meeting.

Quick summary

• Approval of agenda means formally confirming the meeting’s discussion points
• A motion and vote are typically used to approve the agenda at the start of a meeting
• This step ensures structure, clarity, and shared agreement before the meeting begins

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