BoardSpace Review
BoardSpace is a cloud Boardspace software platform designed to help volunteer-led boards move away from email, spreadsheets, and generic file drives to a single system for agendas, minutes, actions, and documents. It targets condos, HOAs, housing co‑ops, community associations, charities, and other nonprofits that need professional governance tools but have limited budgets and part‑time administrators. The software provides structured meeting workflows and searchable records so new directors can quickly understand history and decisions.
The interface centers on upcoming meetings, agenda templates, a “Minutes Builder” that auto‑creates draft minutes from the agenda, and action lists that track who is responsible for what after the meeting. Boards can attach supporting documents to agenda items, share approved minutes and policies with members, and keep everything in one secure, tagged repository instead of scattered email chains. Role‑based access ensures that sensitive board materials stay within the board and managers, while owners and members only see what has been approved for them.
Contacts
Pros and Cons
BoardSpace is designed specifically for condos, HOAs, co‑ops, associations, nonprofits, and charities, so workflows, terminology, and templates match how these organizations actually operate
Official materials and Capterra reviews highlight that agenda templates, “smart” minutes, and action tracking significantly reduce administrative time and make follow‑up tasks clearer for busy volunteer secretaries
The vendor emphasizes simplicity, and reviewers frequently praise the platform as intuitive with responsive, knowledgeable customer support that helps boards adopt the tool quickly
The product focuses on core meeting and document workflows; reviewers note it lacks some of the complex features and integrations found in enterprise-oriented board portals
Some users mention needing time to get used to BoardSpace’s way of organizing documents, tags, and minutes before it feels fully natural
Capterra feedback and vendor positioning show it is optimized for small to mid-size volunteer boards, meaning very large or highly regulated organizations may outgrow its capabilities
BoardSpace Pricing
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Main Features
- Central calendar of upcoming board and committee meetings
- Agenda builder with reusable templates and standardized sections
- Automated “Minutes Builder” that copies the agenda structure into draft minutes
- Planner tools to map recurring items (budget, AGMs, inspections) across the year
- Central repository for minutes, policies, and board documents with tags and folders
- Easy linking of supporting documents to agenda items and minutes for context
- Unlimited or high storage allocations (up to hundreds of GB) depending on plan
- Quick search and filters so directors find relevant files without digging through email
- Smart minutes with built‑in fields for decisions, actions, and discussions
- Action lists assigning tasks to board members with due dates and reminders
- Member/owner communication via sharing approved minutes and documents online
- Director profiles and role tracking to help with transitions and onboarding
- Secure, cloud-hosted environment with role-based access for board, managers, and owners
- Permission controls so only the right people see draft minutes and sensitive documents
- Encrypted storage for board records and audit-friendly tracking of decisions and actions
- Structured records that preserve board history when directors or managers change
Best for
- Non-profits and charities
- Condominiums
- Housing cooperatives
- Community and homeowner associations
- Management companies
- Boards of directors of condos, HOAs, and nonprofits
- Committees handling finance, governance, maintenance, or member relations
- Task forces or project groups that meet regularly and track actions
- Board chairs and secretaries responsible for agendas and minutes
- Property managers and executive directors supporting volunteer boards
- Board members and owners who need access to approved documents and history
- Condo and HOA managers
- Preparing and distributing agendas and board packs in a consistent format
- Capturing minutes and decisions in real time and converting them into searchable records
- Tracking follow‑up actions and maintaining a transparent record for members and regulators
FAQ
Who is BoardSpace really designed for?
BoardSpace is built for volunteer-led boards such as condos, HOAs, co‑ops, community associations, and nonprofits, rather than large corporate or listed company boards. Its workflows, templates, and pricing are tailored to these smaller organizations.
How much does BoardSpace cost and how is pricing structured?
BoardSpace publishes flat monthly and annual plans starting around the tens of dollars per month for smaller boards, with discounts for annual payment. Pricing is per organization, not strictly per user, and higher tiers add storage and features.
How does BoardSpace handle agendas, minutes, and action items?
The platform includes an agenda builder and a Minutes Builder that reuses the agenda structure to speed up minute taking. Decisions and action items are captured during or after the meeting and appear on follow‑up task lists for each responsible person.
What kind of training and onboarding support is available?
BoardSpace provides a getting-started guide, knowledge base, and support desk to help new boards set up meetings, documents, and permissions. Capterra reviews frequently mention responsive support and a relatively quick learning curve for volunteers.
What security measures does BoardSpace use to protect board records?
The vendor states that data is stored in a secure cloud environment with user logins and role-based permissions controlling access to minutes and documents. Encryption and structured records help protect sensitive board information, though formal certifications like SOC 2 are not prominently listed.
Where might BoardSpace fall short compared with enterprise portals?
BoardSpace concentrates on core meeting workflows for smaller boards, so it does not offer the broader integrations, advanced analytics, or complex multi‑entity structures of high-end enterprise solutions. Prospective buyers with very large, regulated boards may need to compare it carefully against more feature-rich alternatives.
BoardSpace Alternatives
Compared to larger Boardspace alternatives like Ideals Board, Govenda, BoardPro, OnBoard, or full property‑management suites, BoardSpace emphasizes affordability and volunteer-board workflows over enterprise breadth. It often undercuts corporate portals on price but does not attempt to match their integration depth or analytics.
Board Portal Comparisons
Key Takeaways
- Designed for volunteer boards in condos, HOAs, co‑ops, and nonprofits.
- Flat, organization-based pricing with separate plans for condos/HOAs and nonprofits.
- Strong at agendas, minutes, action tracking, and document organization.
- Limited advanced integrations and enterprise features compared with larger portals.
- Well-rated for ease of use, value, and responsive support in user reviews.