Pervasent Review
Pervasent’s Board Papers is a Microsoft 365–native board portal that delivers paperless board and meeting packs directly from SharePoint to directors’ devices. Administrators build “board books” from existing SharePoint libraries, while board members use the Board Papers app on iPad or desktop to read offline and annotate documents in a book‑style layout.
Team Papers offers similar capabilities inside Microsoft Teams, turning a Teams tab into a structured meeting space with agendas, documents, and decision tools that use the same underlying Microsoft 365 data. Together, these products position Pervasent software as a board papers solution for organizations that want their portal embedded in Microsoft 365 rather than hosted in a separate cloud.
Contacts
Pros and Cons
Board Papers runs directly on the customer’s Microsoft 365 or SharePoint environment, so board content stays under existing corporate governance, security, and retention policies
Directors receive a “book-like” digital pack with a clear table of contents, thumbnails, and fast navigation, which shortens the learning curve for users moving from paper board books
The same Pervasent app works across iPad, desktop, and mobile, with offline access and annotations so board members can prepare and review materials anywhere
Pervasent never hosts board documents; everything is stored in your Microsoft 365 or on‑premises SharePoint, helping organizations meet internal data residency and compliance requirements
Because the solution is tightly bound to Microsoft 365 and SharePoint, organizations using other productivity stacks may not be able to adopt it without broader infrastructure changes
Pervasent has a smaller footprint on major review sites like G2 or Capterra, so buyers may find fewer Pervasent reviews and peer benchmarks compared with larger board portals
While security relies on Microsoft’s platform controls, Pervasent does not prominently advertise independent audits such as SOC 2 or ISO 27001, requiring prospects to request details during due diligence
There is no public price list for Board Papers or Team Papers; organizations must contact Pervasent for a quote, making it harder to compare Pervasent cost directly with rival tools
Pervasent Pricing
Discover everything you need to know about board portals
Main Features
- Create and manage meetings with structured agendas inside SharePoint or Teams
- Publish updated meeting packs so attendees always see the latest documents
- Organize multiple meetings in a single list with quick switching between them
- Use Team Papers tabs in Microsoft Teams as a dedicated meeting workspace
- Store all files in the organization’s own Microsoft 365 or SharePoint environment
- Build board packs from existing SharePoint document libraries and folders
- Present materials in a “book-style” layout with sections and page thumbnails
- Support PDFs, Office documents, images, audio, and video within the same pack
- Read and annotate documents with pen, highlighter, and text notes on supported devices.
- Access meeting packs offline on tablets and desktops after secure download
- Use voting tools to record decisions within the Board Papers and Team Papers apps
- Sign pages electronically in the app, with results stored back to SharePoint
- Keep all board content in the customer’s Microsoft 365 tenant or on‑premises SharePoint, not Pervasent’s servers
- Rely on standard SharePoint permissions and groups to control who can access which meetings and documents
- Authenticate users through existing Microsoft identity mechanisms before they access the app
- Maintain offline copies within the app under the same authenticated user account
Best for
- Hospitals and other healthcare providers
- Banks, insurers, and financial institutions
- Universities, colleges, and schools
- Government agencies and public sector bodies
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Meeting organizers who assemble agendas and packs in SharePoint or Teams
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Board and meeting participants who read and annotate materials in the Board Papers apps
- Delivering paperless board and meeting packs from SharePoint to users’ devices
- Providing offline access to meeting documents through the Board Papers apps
- Boards and committees that receive their documents through SharePoint-based meeting sites
FAQ
How is Board Papers deployed with Microsoft 365 and SharePoint?
Board Papers is installed into your existing Microsoft 365 or SharePoint environment, using your own site collections and libraries rather than a separate vendor-hosted system. Agendas and meeting packs are built from the documents you already store in SharePoint.
Where is our board data stored when using Pervasent?
All board and meeting content stays in your Microsoft 365 tenant or on‑premises SharePoint farm. Pervasent’s architecture is designed so the vendor does not host or directly access your documents, which helps satisfy internal data residency requirements.
Which devices and platforms does the Board Papers app support?
Board Papers provides native apps for iPad and other major platforms, along with support for desktops such as Windows and macOS. Directors can download packs for offline reading and annotation, then sync changes when they reconnect.
What does Pervasent’s licensing and pricing model look like?
Licensing is subscription-based, with pricing provided on request rather than via a public price list. Customers typically license Board Papers or Team Papers per tenant or site plus users, and can request a time-limited trial to evaluate the solution.
How do permissions and security work in Board Papers and Team Papers?
Access is governed by your existing Microsoft 365 and SharePoint permissions and authentication. Only users granted rights in your tenant can see meetings and documents, and all security, compliance, and audit policies remain under your organization’s control.
How difficult is it to implement Board Papers?
Implementation is generally lightweight because it reuses your current Microsoft 365 or SharePoint environment. The main steps are installing the solution, configuring sites and permissions, and training administrators and board members on the apps.
What’s New
- Updated Board Papers marketing pages highlighting multi‑platform access and improved handling of PDFs, Office files, and media.
- Recent enhancements to Team Papers listed in the Microsoft marketplace, focusing on streamlined meeting setup and offline-ready access.
- New walkthrough videos on Pervasent’s YouTube channel showcasing interface refinements and end‑to‑end meeting workflows.
Pervasent Alternatives
Compared with large, standalone Pervasent alternatives such as Ideals Board, Diligent, OnBoard, or BoardEffect, Pervasent is more tightly focused on Microsoft 365 customers and offers fewer cross‑ecosystem integrations and advanced analytics. In return, it can be more attractive for organizations that want to avoid data replication and leverage existing licensing.
Board Portal Comparisons
Key Takeaways
- Microsoft‑centric Pervasent board portal built around SharePoint and Teams.
- Data remains in the customer’s Microsoft 365 environment; Pervasent does not host or access board content.
- Strong multi-device board papers app with offline access, annotations, voting, and signing.
- Quote-based Pervasent pricing with a trial available on request; no public price list.
- Best suited to organizations standardized on Microsoft 365; other buyers may prefer broader, standalone Pervasent alternatives with richer non‑Microsoft integrations.