VirtualBoardroom is a SaaS solution with an app available for iOS users. While numerous board management software providers present features to improve some pieces of the governance process, VirtualBoardroom creates a workflow itself and this is the main feature of this vendor.
VirtualBoardroom offers a tool called Boardpack. This tool is built within the board portal and allows to collect all important files and documents in one board pack. This board pack will be available to everyone with access from anywhere.
The workflow of VirtualBoardroom users looks optimized and simplified. Schema on the provider’s website shows the way of implementation and usage of Boardpack tool. Let’s take a deeper look at that.
Schedule Board Meeting. On this stage board meeting is scheduled and all participants are invited. Calendar management feature is available, so it will be easy to check if all participants can attend a meeting. If not, just change the date or time.
Boardpack Creation & Distribution. This step allows you to choose all needed files or documents, set permissions, customize templates if needed and create a board pack to work with during and after the meeting. One of the most useful features on this step is a possibility to make last minute changes in the documents or manage all these changes made by other participants.
- Manage agenda
- Meeting preparation
- Calendar management
- Search information from the past meetings
- Manage meeting materials
- Possibility to annotate documents
- Document templates
- Customizable branding
- Encryption of sensitive data
- Security protocol for all the pages
- Multi-factor authentication
- Permission management
Boardpack sharing. The next step is to share Boardpack with other participants for the review or comments. Then boardpack becomes available for review from PC, iPad or iPhone of each authorized member. It could also be printed if paperless solution is not an option.
Key Benefits of VirtualBoardroom are:
- Enhanced collaboration.
- Better information about who and how interacts with the board documents.
This solution will also be a nice tool for the boards who are not ready yet to switch on 100% paperless board meetings as it gives an option to have both electronic and printed documents.