BoardDocs Review
BoardDocs is designed to streamline public board meetings and make governing processes more transparent for the communities they serve. Clerks and administrators use the platform to build agendas from templates, attach supporting documents, and publish materials online so board members and the public can follow along in real time. During meetings, the system helps track items, record decisions, and generate minutes, which can then be approved and shared quickly.
A key differentiator is BoardDocs’ emphasis on policy and document management for school districts and local governments. The software can host an essentially unlimited number of policy books, procedures, and manuals, and link directly to existing online policy systems, eliminating duplicate data and manual updates. Fast, context-sensitive search makes it easier for staff, board members, and citizens to find relevant public documents when they need them. BoardDocs also plugs into Diligent’s wider ecosystem, including Diligent Community, which supports broader engagement and governance needs for public entities.
Contacts
Pros and Cons
Workflows and terminology match the needs of school districts, municipalities, and other elected bodies rather than generic corporate boards
Makes it easy to publish agendas, minutes, and meeting outcomes online, supporting open-meetings and public engagement requirements
Supports unlimited policy books, manuals, and codes, and can link directly to existing online policy systems to avoid duplicate work
Private corporate boards that need broader enterprise governance may be better served by other Diligent products
BoardDocs pricing is quote-based, so organizations must contact Diligent for detailed costs, which complicates quick price comparisons
Public materials emphasize Diligent’s overall security posture; buyers may need additional documentation specific to BoardDocs deployments
BoardDocs Pricing
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Main Features
- Agenda creation with reusable templates for regular and special meetings
- Automated workflows to assemble, approve, and publish meeting packets
- Live tracking of agenda items and actions so attendees can follow outcomes as votes occur
- Central calendar of upcoming and past meetings for board members and the public
- Central repository for agendas, minutes, policy books, and supporting files
- Unlimited support for policy books, procedures, manuals, and codes in one system
- Direct links to existing online policy systems, avoiding duplicate updates
- Controlled publishing for internal stakeholders and public audiences
- Template-based minutes generator with built‑in editing to speed up post‑meeting documentation
- Context-sensitive search so administrators and citizens quickly find relevant public documents
- Tools to display the status and outcomes of action items as they are voted on, improving meeting clarity
- Access to Diligent governance resources, best-practice guides, and customer stories focused on public boards
- Delivered within Diligent’s governance platform, benefitting from its enterprise security framework and controls
- Role-based access so internal preparatory materials can be restricted while public-facing content is shared widely
- Support for long-term retention of agendas, minutes, and policy documents to meet public records obligations
Best for
- School districts and education boards at K‑12 level
- Municipalities, counties, and city councils managing public meetings
- Special districts and other public entities with open‑meeting requirements
- State or regional education and government bodies focused on transparency
- Publishing agendas, minutes, and meeting outcomes for public access
- Managing and updating large libraries of policies, procedures, and codes
- Running paperless public meetings where attendees follow the agenda live
- Providing a searchable online archive of board records for stakeholders
FAQ
Is BoardDocs still an active product or has it been replaced?
BoardDocs remains an active, supported product within the Diligent portfolio and continues to serve public and elected boards, especially school districts and local governments. Diligent positions it alongside solutions like Diligent Community for broader public‑sector governance.
Who is BoardDocs designed for?
BoardDocs is built specifically for public and elected bodies such as school boards, municipalities, and other local government or special‑district boards. Its workflows, templates, and transparency features are tailored to open‑meeting and public‑records requirements rather than private corporate boards.
How does BoardDocs improve public transparency?
The platform makes it easy to publish agendas, minutes, and other meeting materials online so community members can follow the agenda and see outcomes as items are voted on. It also supports easily searchable public documents and long‑term access to policy books and records.
Which key features does BoardDocs include?
Core capabilities include template‑based agenda and minutes creation, context‑sensitive search, unlimited policy and document libraries, and tools to track action items and display outcomes during meetings. These features are designed to streamline preparation for administrators and clarify decisions for board members and the public.
How much does BoardDocs cost?
Diligent does not publish a standard price list for BoardDocs; pricing is quote-based and depends on factors like organization size, number of entities, and required modules. Prospective customers request a demo from Diligent to discuss subscription options and obtain tailored BoardDocs pricing.
BoardDocs Alternatives
Board Portal Comparisons
Key Takeaways
- BoardDocs is Diligent’s meeting-management solution dedicated to public and school boards, with a long history in this sector.
- Strengths include agenda automation, minutes templates, rich policy management, and strong public-transparency features.
- Pricing is subscription-based and quote-only, handled directly by Diligent.
- Organizations seeking a public-sector board portal should compare BoardDocs with Diligent Community and other Diligent offerings, as well as rival tools serving school boards and municipalities.